On the face of it, running a project seems easy. You just need to decide which tasks are due when and who on the team is going to deliver them, right? Wrong – very very wrong. To have only that flippant level of control is destined to make any project fail, and if you are running multiple projects at any one time, then you are just setting yourself up for a major fall.
Projects thrive on information and if you are lacking somewhere, it will come back to bite you. It only takes for someone to request a crucial piece of project information for a multi-project house of cards to come tumbling down, so it’s in your best interests to fill out all that you can.
Many project management packages keep things to a minimum, and allow you to create a Gantt Chart, a work schedule, some financial reports like basic costings, and a resource list. While that may be adequate for a simple project as complexity rises so does the need for greater control.
Prepare.zone is an advanced SaaS tool that recognizes the need to have a fully-defined project from component level upwards, encompassing all resources and financial aspects. It is well known that there are distinct phases of Project Management that builds up on one-another to create a fully defined project, and prepare.zone helps you achieve these with minimum effort by having a fully customizable layout, which can be modified and updated for each project, giving a high level of confidence to the project designer.
Accessed through the Layout menu tab, the layout features show how you can build up the data that you need to show in the project, and update it as new elements are added or a modification to existing project data are required. The layout options allow you to create a new layout, add equipment or modify what is already associated with the project, or review and modify space requirements for project equipment. The Layout section of the menu also precision 2D or 3D placement, ensuring that all up to date information about the project and the parts that go together with it are available in just one place. This can be invaluable with large and complex projects where data may be held on a project drive and is not easily accessible to members of the project team. By having it in one place, it can be viewed to ensure that it’s correct in terms of what the plant or equipment may be, and whether it is in the right place. If dealing with a large, expensive project such as a factory fit-out or a pharmaceutical process flow, that can means dealing with a lot of very expensive equipment, and cannot be allowed to go wrong.
As projects become increasingly complex, the possibility of something going wrong magnifies. By running an online resource like prepare.zone, you can be sure of having as much information about the project as possible, reducing the chance of it goes wrong significantly.
How-To: Layout Guide