All too often, projects fail because there is not sufficient information available and someone within the company – or even the customer – lacks clarity on some fundamental parts of the whole scheme. But, unfortunately, many project-orientated programs simply do not have the facilities to be able to keep all the necessary information in one place, and if the information exists at all, it may be in some unrelated project file or, even worse, just written down on a piece of paper in a grubby folder somewhere. Many different members of a project team may need to have access to that information, and prepare.zone is able to support all it in the Workspace.
The Workspace is one of the most important parts of the project management area. Designed to give you the control that you need to run a project, this is the area where you can define the fundamental parts of the project, and once you have those in order, the rest of the project will fall in to place. The Workspace lets you specify certain elements such as:
- Layout. This option allows you to identify the project under review and rename, update, or delete it as required. It also gives you the options of setting basic project information such as units, overall height, and elevation, and assign unique codes as identifiers. From this part of the Workspace, you can also rename and delete projects, giving you complete control.
- Equipment. The Workspace is the area where you can control the equipment that you have assigned the project. Whether it is consumable parts that will remains a part of the project or equipment that is needed to complete the project, including generic trappings such as tanks, conveyors, or constructional parts, or something specialist that has been purchased specifically to be used to assemble the project equipment.
Prepare.zone also has Equipment Categories – to help differentiate project equipment from deliverable equipment.
Running your project with all the information will ensure that it is not only completed on time but will have all its elements accounted for and be fully reported in the project documentation. The Workspace of prepare.zone helps you do this.